Job Description

Administrative Personal Assistant

Small Family Office with a Foundation dedicated to environmental advocacy is seeking a smart, organized, and friendly administrative professional who also enjoys wearing a personal assistant hat to keep their office humming. This is a wonderful opportunity to join a tenured, genuine and collaborative group dedicated to philanthropy and nonprofit work and where your professionalism and integrity will be appreciated.

Working 100% onsite, you will use your detail oriented and efficient nature to support both the needs of the office as well as the personal and household requests of the founders.

With a can do attitude and willingness to jump in wherever needed, you enjoy everything from writing thank you letters, to ordering office supplies, running personal errands to coordinating travel.

Trustworthy, discrete, and full of integrity, you prize yourself on your professionalism, interpersonal skills and problem solving savvy.

You will:

• Manage travel arrangements, including research, booking, travel documents, and itineraries.
• Coordinate executive meeting calendars, prepare agendas, and arrange materials.
• Draft and proofread correspondence and documents.
• Maintain digital and physical filing systems.
• Oversee office supply inventory, troubleshoot office equipment, and liaise with vendors.
• Provide administrative and other support as needed. Prepare letters & packages for shipping; drop-off (UPS, FedEx, Post Office). Research and gather information for client needs.
• Coordinate team-building activities (ex. weekly staff lunches and birthday recognition).
• Plan and coordinate events, meetings, and catering logistics.
• Manage vendor and repair schedules for founders’ household maintenance; handle subscription management for media and services.
• Execute personal errands and tasks for founders.

You have:

• Prior experience in administration or office management. Experience in a personal assistant or similar role preferred.
• Excellent verbal and written communication skills, demonstrating a positive and approachable attitude for effective interaction with founders, executives, staff, and external stakeholders.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and quick to learn new software applications.
• Strong organizational abilities with a track record of managing multiple priorities; ability to work independently with attention to detail and adapt to shifting demands. Demonstrated capacity for independent judgment and making informed decisions.

• Mature and polished presentation; capable of maintaining confidentiality and handling sensitive issues with discretion.
• Reliable transportation and a valid driver’s license. High school diploma or equivalent required; bachelor’s degree is preferred.

$80-90K

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