Job Description

Position Overview: The Assistant Controller will play a crucial role in the financial management of a growing Company, providing support to the Controller, CFO and other Accounting staff in overseeing the firm's accounting, budgeting and financial reporting functions. The ideal candidate will have public accounting experience, and experience in accounting within a legal or professional services environment, with a strong understanding of financial operations, compliance, and reporting requirements.

Key Responsibilities:

• Financial Reporting and Analysis:
• Assist in the preparation and analysis of monthly and annual financial statements, ensuring accuracy and compliance with accounting principles.
• Monitor and analyze financial performance, highlighting key trends, variances, and potential areas for improvement.
• Prepare internal reports for management on budget vs. actual performance.
• Accounts Payable:
• Oversee and ensure timely and accurate processing of accounts payable
• Manage billing processes, including tracking client invoices, payments, and follow-up on outstanding balances.
• Payroll and Tax Compliance:
• Review payroll processing and ensure compliance with federal, state, and local tax regulations.
• Work with the firm’s payroll provider, as needed, in preparing and submitting payroll tax filings, including employee withholdings, benefits, and other payroll-related deductions.
• Budgeting and Forecasting:
• Help prepare annual budgets, forecasts, and financial projections.
• Track spending and provide budgetary recommendations for cost optimization.
• Internal Controls:
• Support the implementation and maintenance of internal controls to safeguard firm assets and ensure compliance with all applicable accounting standards.
• Identify areas for potential improvement in financial procedures and controls and recommend best practices.
• Client Trust Accounts:
• Work with the firm’s Settlement Accounting team to ensure compliance with client trust account rules and regulations, including proper allocation and disbursement of funds.
• Assist with reconciling client trust accounts weekly/monthly and ensure timely reporting of balances.
• Banking and Cash Management:
• Assist with daily cash management, including monitoring firm bank accounts, overseeing cash flows, and reviewing/performing account reconciliations.
• Work with Senior Leadership to manage relationships with banking institutions and ensure the firm’s financial needs are met.
• General Accounting:
• Ensure accurate general ledger maintenance, including journal entries, accruals, and account reconciliations.
• Participate with Accounting Team in month-end close activities. Review/perform tasks and work to add efficiency to the month-end close process.
• Assist in managing fixed assets and depreciation schedules, as needed.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA certification preferred.
• Public Accounting experience.
• Minimum of 5 years of accounting experience, experience with a professional services environment preferred.
• Strong knowledge of accounting principles, financial reporting, and compliance regulations.
• Experience with legal accounting software and trust account management is preferred.
• Proficiency in Microsoft Excel and other accounting software; experience with Sage Intacct a plus.
• Excellent organizational skills, with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Effective communication skills, both written and verbal, with the ability to explain financial data to non-financial personnel.

Work Environment:

• Full-time position with a flexible working schedule.
• Opportunity for growth and advancement within the firm.

This role is ideal for a detail-oriented accounting professional with a background in professional services financials, looking to contribute to the growth and operational efficiency of a reputable personal injury law firm.

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