Job Description
Certification Officer St. John's, established in 1870, has three New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world.
Department: The School of Education
Specific Job Title: Certification Officer
Reports to : Associate Dean of Graduate and Undergraduate Programming
Campus: Queens
Job Summary: The Teacher Certification Officer oversees the certification of teacher candidates from undergraduate and graduate teacher education programs and communicates changes to certification requirements and assessments associated with those changes to all stakeholders. The Teacher Certification Officer coordinates the post-baccalaureate teacher certification application and admission to the University process and collaborates with masters-level teacher certification programs. The Teacher Certification Officer consults with University departments, units, and committees regarding matters pertaining to the certification process and assessments pertaining to teacher certification.
Essential Functions: - Works with the associate dean and the director of assessment and accreditation to verify candidates' graduation status for all the School of Education departments
o Attest to the eligibility of candidates for institutional endorsement for licensure
o Collects requests from students to verify their program information and NYSED licensure requirements (includes transcript review of candidates at the time of admission (also referred to as deficiency review), throughout program, and post-graduation as needed)
o Enter institutional endorsements for students via NYSED TEACH online system (3 conferral of degree cycles and as needed throughout academic year) Evaluate requests for reciprocity and submit related verification forms for out of state licenses in conjunction with Registrar
o Complete Mental Health Counseling Licensure forms and send to NYSED
- Provide ongoing communication of assessment outcomes to the leadership team and faculty which includes licensure completion rates and assessing director of assessment and accreditation with analysis of candidate data
- Keep departments current on all state changes and policies related to programs
- Works with associate dean and faculty to review new and existing program criteria before submitting to the State for approval
- Participate in related conferences and meetings
- Manage and monitor CTLE documentation for School of Education events and collaborate with other academic units as needed
- Works with the Registrar Office to verify salary differential forms
- Hold workshops and information sessions regarding certification each semester (summer as needed)
- Regularly monitor and update certification web page and other pertinent online and printed materials
- Maintain Degree Works platform under the guidance of associate dean and departments and the Registrar. Review, approve and process requests from departments to verify transfer credits
Competencies: - Demonstrated experience managing multiple projects and meeting deadlines
- Strong written and verbal communication skills
- Attention to detailed record keeping
Work Environment: This position operates in a professional office environment; This position is required to use standard office equipment such as personal computers, printers, etc.
Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; move about; sit; to carry work and use controls; reach with hands and arms; climb stairs; communicate. The employee must occasionally lift or move up to 10 lbs.
Position Type/Expected Hours of Work: The position is full-time and in-person. The expected hours are Monday through Thursday, 8:30 a.m. to 4:30 p.m and Friday 8:30 a.m to 3 p.m. Some evening events may also require participation.
Travel: Travel is minimal and may include travel to the Manhattan campus or conferences as needed.
Required Education and Experience: - Bachelor's degree and 5+ years' experience as certification officer or in a related role
- Experience working with other institutions of higher education
- Intermediate level of proficiency with Microsoft Suite (including TEAMS) and Google Suite applications
Preferred Education and Experience: - Knowledge in Ellucian BANNER
- Familiar with Canvas LMS
- Familiar with Degree Works
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.
The statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
In compliance with NYC's Pay Transparency Act, the annual salary range for this position is $63,200 - $70,000
. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. This position may be relocated to any of St. John's University's physical locations at any time.
St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events
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About St. John's University
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeton Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.
Connections working at St. John's University
Job Tags
Full time, Contract work, Work experience placement, Summer work, Internship, Worldwide, Relocation, Afternoon shift, Monday to Thursday,