Job Description

Event Coordinator – B2B Conferences and Virtual Experiences

Mirren Business Development · Seattle, WA

Seattle Only: Please do not apply if you are not in the greater Seattle area!

The Opportunity

Mirren (mirren.com) is a leader in training and conferences for agencies worldwide, including digital, advertising/creative, PR, media, experiential, and more.

We are seeking a proactive, tech-savvy Event Coordinator with a lean-in attitude to join our team and play a pivotal role in supporting the production of our dynamic virtual events and live conferences.

Responsibilities

This role offers an opportunity to continue your development in the event industry though the coordination of live and virtual events in fast-paced and innovate enviornment. It may occasionally include cross-team support to ensure seamless operations. You’ll be a key team member organizing and traveling to our annual live conference in New York.

You’ll work closely with our event and leadership team to help optimize all facets of virtual and live events.

• Conference production: support event planning, registration tracking, attendee and speaker management, event website updates, on-site logistics, and vendor coordination.
• Manage virtual workshops and live training webinars: editorial calendar management, attendee communications, tech setup, and speaker support.
• Event sponsor fulfillment: support sponsor communications and contract fulfillment for live and virtual conferences.

Required Skills and Qualifications

• 3 to 6+ years of event coordination in an office environment
• Bachelor’s degree in business, marketing, event management or related field
• Experience managing multiple event components: registration, speaker and attendee communications, venue/vendor coordination, and on-site setup.
• Manage and monitor group email inboxes, ensuring all inquiries are responded to in a timely, professional, and courteous manner while escalating complex issues as needed
• Strong experience with webinar technology and virtual event platforms (e.g. Zoom / Teams)
• Bonus: Proficiency in Microsoft Office Suite, Google Suite, WordPress, ActiveCampaign, Dropbox, and AirTable

About You

• Strong multitasker who enjoys juggling multiple projects at once
• Obsessed with the details and take pride in getting it right
• Embrace new tech to optimize tasks, productivity, and project management
• Are exceptionally organized with the ability to set clear short and long-term goals and priorities
• Take pride in your strong communication skills, written and verbal
• Are growth-oriented and a critical thinker who enjoys learning and challenging yourself
• Have a relationship and customer-focused mentality
• Are collaboration forward who can operate both independently and as part of a fast-paced team

About Us

Mirren is a small (but mighty) Seattle-based firm that specializes in training marketing communications agency teams. We also produce industry-leading conferences (Mirren Live, Mirren CEO Summit, The Mirren AI Conference), virtual group workshops, and 60+ live training webinars each year.

You’ll find yourself at the heart of a team that values innovation, collaboration, and creative problem-solving. We are obsessed with creating a dynamic event experience for our agency attendees and sponsors. In fact, we have some of the most loyal clients a company could ever ask for. This fuels a tremendous amount of pride in our work.

Work Life + Culture

It’s an exciting time at Mirren as we experience continued growth fueled by a close team of super-sharp people. Confidence and a sense of humor go a long way in our fast-paced environment. Our team works primarily from home; we’re in our Ballard office just two days per week. We have a dog-friendly office and enjoy happy hours on Thursdays. We offer comprehensive employee benefits, including generous vacation, health, vision, and dental packages. We provide an additional 10+ days off each year on top of your vacation and federal holidays.

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