Role Overview:
1111 Media is seeking an organized, proactive, and detail-oriented Executive Assistant / Business Office Manager to support our senior leadership team. This role will be crucial in ensuring the efficient operation of our business office, helping manage day-to-day administrative functions, and providing top-notch business support. The ideal candidate is a highly motivated individual with strong organizational and communication skills who can handle a variety of responsibilities in a dynamic work environment.
Responsibilities:
Administrative Support:
- Provide comprehensive support to senior leadership, including scheduling team meetings, managing calendars, and organizing business schedules.
- Assist with meeting preparation, taking notes, distributing agendas, and ensuring readiness for presentations.
- Coordinate travel logistics, accommodations, and meeting itineraries for senior executives.
- Handle personal and corporate gifting, thank-you notes, and acknowledgments on behalf of leadership.
- Sort, track, and distribute incoming mail and packages, ensuring timely handling.
Business Operations Support:
- Manage invoicing, budgeting, and payment processing for operational efficiency.
- Maintain accurate business contact databases and internal directories.
- Track and report expenses for business and travel-related costs.
- Create detailed run-of-show documents for travel, business events, and team meetings.
- Coordinate team events, off-sites, and retreats, handling all logistics and event planning details.
Qualifications:
- Must-Have Skills: Exceptional organizational skills, problem-solving ability, and prioritization capabilities.
- Proficiency in timekeeping, self-motivation, and the ability to keep projects on track.
- Clear and effective communication skills, both verbal and written.
- Demonstrated experience in managing complex calendars and team event planning.
- Ability to work with financial information, including budgeting and expense tracking.
- Proven track record of discretion and trustworthiness in handling sensitive information.
Preferred Experience:
- 3+ years of experience as an Executive Assistant and Business Office Manager, supporting senior leadership.
- Familiarity with office and event management tools (e.g., Google Suite and project management software).
- Experience in a media or creative agency is a plus.
This role offers an opportunity to work in a dynamic environment, supporting visionary leadership in achieving our strategic goals. We are looking for someone who can hit the ground running, work autonomously, and seamlessly support a fast-paced team.
...This position is for the 2024 - 2025 School Year Certified SPED Teachers starting at $71,000*(Starting amount includes stackables... ...listed below). *$10,000 SPED hiring incentive and a $1,000 High School Stipend $6,000 Late hire Bonus Primary Purpose:...
...Method. The trainer will be a dynamic, high-energy, and commanding instructor, who is ready to be part of a fast-paced, rapidly growing... ...wellness ~2+ years group fitness experience (Preferably in the Pilates, Barre, Dance or other mind-body class formats)~ A deep...
...patient to earn their trust and deliver the highest quality service. Role Description This is a full-time on-site role for a Medical Billing Specialist located in office. Can accommodate someone in our Broomfield or Golden location. The Medical Billing Specialist will...
.... Our ideal candidate is self-driven, motivated, and engaged. Benefits Free gym membership when employed Ability to make your own schedule Competitive pay Training that will help you further your career in the fitness industry Responsibilities Sell training...
...About the Company - Great Hearts is hiring for Mathematics Teachers (grades 6-12) for the 2025-2026 school year in the metro San Antonio area! We are looking for life-long learners passionate about shaping students' hearts and minds. Join Great Hearts Academies, a growing...