Job Description

Job Title: Executive Assistant / Office Administrator

Location (city, state): Coconut Grove, FL

Industry: Professional Services

Pay: $80,000 – $90,000 base + discretionary year-end bonus

About our client:

Addison Group is partnering with a high-performing, boutique professional services firm to find an Executive Assistant / Office Administrator who will play a critical role in supporting firm leadership. With a close-knit team and a collaborative culture, this organization values initiative, adaptability, and professionalism.

Job Description:

This hybrid Executive Assistant / Office Administrator role supports one managing partner and ensures the smooth daily operation of the office. It’s a great opportunity for a motivated individual eager to take ownership of both administrative and operational tasks, grow within the organization, and work closely with decision-makers in a dynamic environment.

Key Responsibilities:

• Manage full calendars, schedule internal and external meetings, and coordinate travel arrangements.
• Prepare and reconcile monthly expense reports using tools such as Concur.
• Support leadership by anticipating needs and ensuring meeting and event logistics run smoothly.
• Handle general office management tasks such as supplies, mail, kitchen upkeep, and liaising with vendors.
• Coordinate with building management and maintain a clean, organized, and welcoming office space.
• Assist with onboarding/offboarding, team events, and special projects across departments.
• Participate in firmwide initiatives and operational improvements with internal teams.

Qualifications:

• 4+ years of executive assistant experience preferred; open to high-potential, early-career candidates with the right attitude.
• Previous experience supporting senior leadership and managing administrative operations.
• Organized, detail-oriented, and able to multitask in a fast-paced environment.
• Excellent emotional intelligence and communication skills.
• Proficient in Microsoft Office; experience with expense platforms like Concur is a plus.
• Comfortable with a structured EA role (not a personal assistant).

Additional Details:

• Employment Type: Direct Hire
• Work Schedule: 8:00 AM – 5:00 PM, Hybrid (4 days in office, Friday remote)
• Team Size: Under 10 in the Miami office

Perks:

• Strong career growth potential
• Highly rated office environment and culture
• Work directly with thoughtful and approachable leadership
• Flexibility on Fridays
• Accessible location with provided parking

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