UC Funds is an industry-leading provider of customized financial solutions for commercial real estate with new headquarters in South Beach, Miami. Known for innovative financing solutions and a strong track record of success, UC Funds specializes in providing capital for commercial real estate projects nationwide. Our team is passionate about its mission and achieving excellence, and we are looking for an Executive Assistant to the CEO who shares that same drive.
Position Overview:
We are seeking a highly organized and experienced Executive Assistant who takes initiative to support the Founder and CEO of UC Funds. This is a high-visibility role that requires exceptional communication skills, sound judgment, organization, and the ability to thrive in a fast-paced, entrepreneurial environment. The ideal candidate will be an exceptional multi-tasker, detail-oriented, and with a deep understanding of executive-level administrative support.
Key Responsibilities:
· Provide comprehensive administrative support to the CEO, managing complex calendars, scheduling meetings, and coordinating travel arrangements
· Prepare and edit correspondence, presentations, and other documents as needed
· Serve as a liaison between the CEO and internal/external stakeholders, ensuring timely and effective communication
· Manage special projects and compile information for business/meeting planning & prep
· Organize and maintain confidential files, records, and corporate documents
· Coordinate logistics for key meetings and investor/client events
· Anticipate the CEO’s needs and proactively address issues before they arise
· Represent the CEO in a professional and polished manner, internally and externally
Qualifications:
· Bachelor’s degree preferred; relevant or equivalent experience will be considered
· Minimum of 3 years of experience supporting C-level executives in a fast-paced entrepreneurial setting
· Outstanding organizational and time management skills with strong attention to detail
· Excellent written and verbal communication skills
· High level of integrity and discretion in handling confidential information
· Proficiency in Microsoft Suite, virtual collaboration tools (e.g. Zoom), and ChatGPT/AI
· Self-starter with the ability to work independently and adapt quickly to changing priorities
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