Full-Time Design Intern and Administrative Assistant Position
Job Summary:
Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms’ Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team.
Responsibilities:
· Running bi-weekly payroll in the Payroll Interface
· Scheduling for partners and calendar coordination.
· Assisting in monthly pay billing in the QuickBooks interface.
· Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally).
· Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows).
· General office management (setting up new computers & software).
· Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements.
· Building models in Sketchup and working with the team to apply materials and finalize designs.
· Coordinate with rendering consultants to finalize professional renderings.
· Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software.
· Assist with FF&E installs.
· Miscellaneous tasks around the office.
Requirements:
· Strong communication, organization and time management skills and ability to work in a team environment.
· Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment.
· Working on a bachelors degree in Architecture, Interior Design or any related field.
Software Requirements:
· AutoCAD is a must
· Sketch-up is a must
· Adobe Creative Suite
o Photoshop
o Illustrator
o InDesign
· Microsoft Suite
o Word
o Excel
o Outlook
Salary/Benefits:
We offer a competitive package including:
· Professional Hourly Rate
To apply:
For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to careers@alchemystudionyc.com. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please.
All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer.
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