HR Office Manager Job at Boys & Girls Clubs of the Capital Area Inc, Albany, NY

YlROZ3NHSm5RYzliWXkyQWViRHcyZzV6S3c9PQ==
  • Boys & Girls Clubs of the Capital Area Inc
  • Albany, NY

Job Description

of Your Role

The HR Office Manager plays a crucial role in maintaining efficient office operations and supporting the Human Resources department. This position focuses on administrative tasks, facility management, budget oversight, vendor relations, implementing sustainable office practices, and assisting with HR-related functions to create a productive and positive work environment.

KEY ROLES (Essential Job Responsibilities):

Office Administration:

  • Manage day-to-day office operations and implement efficient administrative processes
  • Oversee internal meeting room reservations and document management
  • Handle confidential information and maintain employee files
  • Coordinate office supplies procurement and equipment management

Facility Management:

  • Manage rental schedules for Clubhouse facilities
  • Oversee staff vehicle reservation system for program activities and field trips
  • Coordinate office maintenance and repairs

Financial Management:

  • Prepare and manage office budget, track expenses, and identify cost-saving opportunities
  • Process invoices, manage petty cash, and prepare financial reports
  • Assist with banking relationships and weekly deposits
  • Support payroll processes, including timecard management and expense reimbursements; a

Human Resources Support:

  • Assist with recruitment, including job postings, resume screening, and interview scheduling
  • Support new hire onboarding processes
  • Help maintain the Human Resources Information System (HRIS)
  • Assist with unemployment claims, employment verifications, and wage garnishments
  • Administer annual training programs for employees

Travel Required: Occasional travel between Albany and Troy locations may be required.

CREDENTIALS, SKILLS/KNOWLEDGE REQUIRED:

Education and Experience:

  • Preferred - Bachelor's degree in Business Administration, Facility Management, Human Resources, or related field
  • Minimum 2-3 years experience in office management or administrative roles, preferably with some HR experience
  • Minimum 1-2 years experience in HR related roles
  • Experience with payroll systems and processes

Required Skills/Abilities:

  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • Excellent interpersonal and customer service skills
  • Strong analytical and problem-solving skills
  • Proficient with Google or Microsoft Office Suite, HRIS, software
  • Knowledge of office management best practices, HR processes, and employment laws
  • Ability to prioritize tasks and to delegate them when appropriate
  • Ability to function well in a high-paced and at times stressful environment
  • Must pass a comprehensive background check, including fingerprinting, child abuse clearance, and sex offender registry check, as required by BGCCA/NYSED/OCFS regulations

Physical Requirements : This job primarily involves sitting and using office equipment and computers. There may be occasional light lifting and carrying involved.

DISCLAIMER : The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

The Boys & Girls Clubs of the Capital Area is an Equal Opportunity Employer and is committed to recruiting and hiring a diverse workforce. Persons from diverse backgrounds including communities of color, people with disabilities, and the LGBTQ+ community are encouraged to apply.

Compensation details: 20-25 Hourly Wage

PIac84eb597408-30492-35382385

Job Tags

Hourly pay,

Similar Jobs

KLAMATH BASIN BEHAVIORAL HEALTH

Peer Support Specialist Job at KLAMATH BASIN BEHAVIORAL HEALTH

 ...community and a great place to raise a family. Peer Support Specialist Pay Range: Compensation is based on the level and requirements...  ...similar life experiences and acts as a positive role model to aid in recovery. The PSS is a member of an interdisciplinary team... 

Flexan

Human Resources Generalist Job at Flexan

 ...III medical devices, as well as custom compounding and molding for precision parts. The HR Generalist will be part of the Human Resources team collaborating with senior management and other team members to drive a focus on human capital including practices and objectives... 

Good Samaritan Society

MDS Coordinator - RN Job at Good Samaritan Society

 ...location standards, procedures and individualized resident care plans. Completes the assigned portions of the MDS for Nursing....  ...employees. The variety of benefits include health benefits, a retirement plan, voluntary benefits and much more! All qualified applicants... 

New Horizon Foods

Cook Job at New Horizon Foods

 ...Cook Location: Duluth Minnesota What makes this position special? Great Union Opportunity We are seeking a cook to join our team. The ideal candidate will have a positive attitude, excellent customer service skills, and the ability to work on their feet for extended... 

Commonwealth

Accounting Specialist Job at Commonwealth

 ...objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for an Accounting Specialist. Summary : Plans and directs accounting activities within the finance of an organization by performing the...