Job Description

About Brooks International:

Brooks International, recently awarded its third consecutive win as one of Consulting Magazine’s " Best Firms to Work For" in 2024, is seeking a Corporate Operations Administrator with a proven track record of success to join our award-winning, Global Professional Services Firm. Founded in 1960, we are intimately known by Private Equity, Global 2000 CEOs and Privately Held Chairs as a unique Executive Services company and remain unmatched in the marketplace. As a profit-motivated firm that serves the direct and focused interest of the client CEO, we specifically deliver to our client’s strategic imperatives, delivering rapidly executed business and financial possibilities. Moreover, our approach integrates both tactical and behavioral step change upgrades. All business benefits generated incorporate organizational considerations, which are behaviorally sustainable and deliver accelerated and extraordinary short- and long-term profit value.

Position Overview:

The Corporate Operations Administrator (COA) is a member of the Brooks International headquarters staff. The COA plays a critical role in the coordination and administration of the global organization, “moving the needle” at all times. The COA works cross-functionally to ensure schedules, deliverables and deadlines are achieved across several departments including Business Development, Talent Management, IT, Marketing and Operations. A selection of accountabilities is listed below:

• Operations Coordination: Schedule, organize, and coordinate meetings and cross-functional initiatives. Prepare meeting agendas, presentations, and materials, ensuring alignment with organizational objectives. Record meeting minutes and track actionable items, ensuring timely follow-up and accountability. Manage and streamline daily administrative and operational processes to ensure seamless business functions.
• Document & Data Control: Maintain accurate records, databases, and documentation to support business development and operational efficiency and compliance. Oversee and improve document management systems, ensuring records are organized and accessible. Proof client facing and executive level material for branding compliance.
• IT Support & Reporting: Act as a liaison for IT-related issues, providing end user support and coordinating with external IT resources as necessary. Utilize IT systems to extract and deliver maximum value to the business. Develop and refine company reporting systems to support data-driven decision-making. Assist in creating and analyzing regular reports for leadership.
• Human Capital Administration: Assist in onboarding new employees and coordinating training events. Administer policy creation and management across global business unit.
• Office Administration: Oversee daily office operations to maintain a professional, productive and organized work environment. Manage office supplies, equipment, and coordination with vendors.

Candidate Qualifications:

• Bachelor’s Degree
• 2+ years of experience in operations administration or coordination, ideally within a consulting or professional services environment.
• Strong business acumen with experience preparing and proofing executive level presentations and documents.
• Strong scheduling and time management abilities with experience managing calendars across time zones.
• Detail-oriented and resourceful, with a proactive approach to problem-solving.
• The following personal attributes: intellectual curiosity, a passion for business leadership, a positive attitude and belief in what’s possible, unwavering self-discipline, commitment to mission and the inherent urge to do what’s right
• The ability and commitment to maintain professionalism at all times, work under pressure while achieving the highest level of quality, seek direction and improve all skills required for the role and rapid professional development
• The legal right to work full time in the United States without the requirement of sponsorship by either a company or third party

Recruitment Process:

Please apply for the COA position through this post if you would like an opportunity to be invited to an upcoming live virtual recruitment event. These events have limited capacity to ensure that all attendees have an opportunity to a live Q&A and an interview with a Brooks International team member. These events are designed as the first step in the Talent Acquisition process.

The positions above offer a lucrative compensation package consisting of a competitive base salary, quarterly performance bonus and a comprehensive benefit package, including employer funded health, vision and dental benefits, life insurance, short and long term disability, 401(k) savings plan and paid time off.

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