Job Description

The Role

The Bookkeeper will provide essential bookkeeping and data entry support, working closely with the principal to manage financial records . As the principal has developed a custom bookkeeping model in Excel, a high level of proficiency in Excel is required, as well as being able to analyze the information in the Excel model.

The primary responsibilities of this role include data entry, bill pay and automatic bill pay monitoring, retrieving financial statements from various banks, investment accounts, and other financial sources , and inputting them into the Excel model on a weekly, monthly and quarterly basis. The bookkeeper will also track monthly cash flows, monitor incoming and outgoing wires, and coordinate with the principal’s tax accountant to ensure all necessary documentation is provided for tax filings. Additionally, the bookkeeper will organize and assist in filling out and filing a range of corporate and investment documents.

This position requires both independence and collaboration , as the principal has previously handled these tasks personally. The role is expected to require approximately five hours per week on a weekday, with a guaranteed minimum of 20 hours per month, though workload may fluctuate, particularly during tax season.

The ideal candidate is highly trustworthy, operates with integrity, and demonstrates a strong moral character.

Experience in family office finance, private equity finance or investment management is a plus, while knowledge of tax and financial implications would be a significant advantage.

Job Title: Part-time Bookkeeper (on-site in the principals’ home)

Reporting to: The Principal

Location : Jackson, WY

Hours : one day per week for 5 hours (any day between Monday through Friday) (20 hours per month guaranteed)

Salary: Starting from $50 per hour DOE, as 1099 contractor

The Family: One dog in the home

Primary Home: Large home in Jackson

The Staff: A part-time personal assistant, and part-time housekeeper, and other home maintenance vendors.

Key Responsibilities*

Please find your primary responsibilities outlined below:

*Please note the below list is not exhaustive

Household Expenses

• Tracking all bills by category
• Track monthly / Annual Budget
• Bill Pay plus handling any questions/disputes

Investment Financials

• Enter all financial data into the existing excel model
• Generate reports using existing excel model
• Track all investments, investment cash flows, and related documentation

Assist with Financial filings

• LLC annual renewals
• Other ad-hoc filings (such as FinCEN docs)
• Maintain and update Investment docs for each investment
• Organize and coordinate relevant financial data with tax accountant

Requirements :

• Own car to travel to and from work
• Based nearby with a realistic commute
• Highly proficient with Excel (not only formulas/tables, but analysis of the data experience)
• High proficiency with Bookkeeping, Finance, and Taxes
• Familiarity with standard financial and legal documents
• Must have experience working with HNW figures
• Excellent communication skills
• Extreme attention to detail and data entry input with zero errors
• Highly organized
• Legally able to work within the United States
• Minimum 5 + years working on similar duties
• Be a notary or willing to become a notary (the principal will pay for the application / certification process)
• Must have excellent references that speak to the candidates’ trustworthiness and confidentiality.
• Happy to have a background check run (criminal & credit)
• Happy to sign a confidentiality agreement

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