Job Description

Our client is seeking a dynamic and highly motivated Personal Assistant to support two Principals of a family office.

Location : Greenwich, CT

Hours : 8:30am – 5:30pm ET, with after-hours flexibility as needed

Key Responsibilities:

• Travel Coordination : Responsible for all aspects of complex and high touch travel arrangements. Manage the booking and logistics of domestic and international travel, ensuring seamless itineraries and proactive contingency planning.
• Art Collection Management : Assist in managing and curating a sophisticated art portfolio, ensuring the highest standards of care and organization.
• Private Event Management : Spearhead the planning, coordination, and execution of private events from start to finish, ensuring a flawless experience.
• Project Oversight : Travel on-site to NYC or other properties as needed to manage various projects as required.
• Personal Requests : Handle an array of personal tasks and special projects for family members, demonstrating the flexibility to adapt to their diverse needs.
• Collaboration : Work in close coordination with key members of the family office team, liaising with principals and ensuring clear and professional communication at all times.
• Real Estate Management : Assist and act as a backup, as needed, to oversee residential real estate operations, liaise with vendors, contractors and service providers; facilitate smooth project execution.

Qualifications :

• A poised and confident individual with the ability to anticipate needs and manage sensitive situations with grace and tact.
• Strong organizational and multitasking skills, with the capacity to manage competing priorities in a thoughtful, detail-oriented manner.
• Technical proficiency, including strong writing, proofreading, time management, project tracking.
• Excellent communication skills and a high EQ.
• A high capacity for seeing tasks through to completion without compromising quality.
• A minimum of 5-8 years of experience in a corporate, family office, or related environment.
• Flexibility and a proactive attitude, eager to tackle challenges with enthusiasm.

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