Personal / Executive Assistant Job at Adam Personnel, New York, NY

YWpWaHZtRnFSY0ZhWnkySGNiYi8yQTkrTHc9PQ==
  • Adam Personnel
  • New York, NY

Job Description

Our client, a financial services firm, seeks a Personal Assistant to join their team.

Reporting to the Chief Marketing Officer, this role will work as part of the Marketing Department team to ensure clear calendar management, communication, and effectiveness across the firm. This role will support the Managing Partner (MP) and Chief Marketing Officer (CMO) in an executive assistant capacity. The ideal candidate will have proven success in managing executives’ day-to-day schedules in a highly polished and positive manner, and is comfortable working for seasoned, high-level executives

.

  • RESPONSIBILITIES:
  • Execute special projects for the MP and CMO. Including, but not limited to: philanthropic events and gifting, community service initiatives, Diversity & Inclusion projects, office culture efforts; internal communication; office outings, parties, and meetings
  • Ownership of the MP’s calendar and coordination of daily activities; including all personal and professional needs; daily management of MP’s emails, calendar, and phone lines
  • Ownership of MP and CMO’s travel schedules including booking travel, hotel accommodations, meal reservations, special needs, and receipt collection and submission for reimbursement.
  • Meeting preparation for the MP: book event space, meals, materials, accommodations, special needs of guests. Prepare decks, itineraries, agendas, and printed materials as needed. Take meeting minutes when needed.
  • Assist MP with the Board of Directors through calendar management, communication, event planning, and follow-up
  • Act as gatekeeper for the MP to align his calendar and daily movements with the firm’s strategic goals. Handle confidential information with discretion and tact.
  • Complete ad hoc administrative tasks for the marketing department as needed. Including, but not limited to: large-scale mailings, mail merge communications, labeling, data entry, etc.

Help foster teamwork, communication, and comradery between the Districts and within the Network Office at large

POSITION QUALIFICATIONS

•10+ years experience in an Executive Assistant role

•Bachelor’s degree required

•Excellent time management and organizational skills

•Excellent written and oral communication skills

•Ability to multitask, prioritize and take independent action in fast-paced situations

•Ability to work effectively with people at all levels; maintain confidentiality

•Expert in Microsoft Office suite (e.g. Word, Excel, Publisher)

•Experience with Canva a plus

•Previous experience in financial services a plus

This position is located in NYC but may require occasional travel to the District Offices: Providence, RI; Wellesley, MA; and Braintree, MA , as needed.

SALARY$90,000-100,000 annually

This position is on-site five days a week.

Job Tags

Similar Jobs

Dynamic Protection Group

Armed Security Branch Manager Boston, Massachusetts Job at Dynamic Protection Group

 ...Dynamic Protection Group, Inc. is seeking a experienced security professional to lead our business development and operational team in...  ...Vision insurance Schedule: Day shift Monday to Friday Night shift On call Weekends as needed Education: ~... 

VMGROUPE

Senior Copywriter Job at VMGROUPE

 ...your work, they blow a chef's kiss, in lieu of cringing and eye rolling. If this is you, apply immediately. VMGROUPE is a leading creative agency in New York, developing branding, content creation, digital storytelling, and performance marketing for high-profile and... 

CRH

Truck Driver CDL Job at CRH

 ...Job ID: 503260 United Companies, is a CRH Company.Our purpose, commitment to the...  ...responsible for operating a heavy diesel truck (Gross Vehicle Weight over 26,000 pounds)...  ...one or both hands to grasp or manipulate small switches and controls. Key Competencies... 

Liberty Health

LICENSED PRACTICAL NURSE - LIBERTY COMMONS OF ALAMANCE COUNTY Job at Liberty Health

Liberty Cares With Compassion ****$7,500 Sign on Bonus Available**** At Liberty Healthcare and Rehabilitation Services , we promote a challenging, but rewarding opportunity in a caring environment. We are currently seeking an experienced: LICENSED PRACTICAL...

One Medical

Occupational Medicine Nurse Practitioner or Physician Assistant Job at One Medical

 ...five years of service Free One Medical memberships for yourself, your friends and family Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues Competitive Medical,...