Job Description

Personal Executive Assistant to the Principal of an Energy Think Tank

The Principal of an energy-focused think tank is seeking a highly organized, detail-oriented, and resourceful Personal Executive Assistant. This role blends personal assistant (PA) and executive assistant (EA) responsibilities, with 2/3 of the workload focused on supporting the Principal personally and 1/3 on administrative and executive tasks.

The Personal Executive Assistant will work closely with the Principal in Laguna Beach and report to both the Principal and the Chief of Staff. Tasks will span across the Principal’s home, office, and occasionally remote settings. The ideal candidate will be comfortable working in a quiet environment and be independent as the principal prioritizes their time to focus on the think tank.

Responsibilities:

Personal Assistant (PA) Tasks (Approximately 2/3 of the Role):

• Provide general support to the Principal in their home and office.
• Drive the Principal to and from meetings, appointments, and airports.
• Manage household and office operations, including sourcing and coordinating with vendors and contractors.
• Handle errands such as dry cleaning, laundry, trash, and package management.
• Maintain a clean and organized office and residence.
• Assemble items (e.g., furniture or equipment) and handle basic troubleshooting tasks or commission technical support when needed.
• Assist with meal preparation (simple and health-conscious dishes) or coordinate food orders as needed.
• Oversee mail management, including sending packages and handling returns.

Executive Assistant (EA) Tasks (Approximately 1/3 of the Role):

• Screen the Principal’s emails for time-sensitive matters.
• Draft, write, and process emails for the Principal and Chief of Staff.
• Manage and maintain databases and organizational systems.
• Coordinate travel arrangements and appointments.
• Make phone calls and handle administrative tasks.
• Provide occasional support to the Chief of Staff.
• Learn and utilize new software and systems quickly to improve efficiency.

Experience:

• Proven track record as a personal or executive assistant, ideally supporting high-profile individuals or executives.
• Previous experience with household management or hands-on tasks (e.g., assembling furniture) is a plus.
• Meal prep skills or an interest in providing simple meals is appreciated but not required.
• Candidates must be discreet, dependable, and have a high degree of professionalism.

Skills:

• Strong organizational and time-management skills.
• Exceptional computer literacy and ability to quickly learn new systems.
• Polished written and verbal communication skills.
• Resourcefulness and a proactive approach to problem-solving.

Salary: Up to $100,000 DOE

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