Job Description

Requisition No: 834378 

Agency: Military Affairs

Working Title: COURIER

 Pay Plan: Career Service

Position Number: 62000008 

Salary: $33,760.00 

Posting Closing Date: 08/12/2024 

Total Compensation Estimator 

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000008

WORK LOCATION: SAINT AUGUSTINE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision and Supplemental Insurance
• Retirement Benefits
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

MINIMUM REQUIREMENTS:

• A High School Diploma or equivalent; AND
• Valid Florida State Driver’s License; AND
• One (1) year of Administrative experience; AND
• Must be able to obtain and maintain a Secret Security Clearance

PREFERRED QUALIFICATIONS:

• Two (2) years of Mailroom experience

PHYSICAL REQUIREMENTS:

• Ability to manage the lifting of boxes weighing up to 70lbs on a daily basis with or without assistance using provided equipment (i.e. pallet jack, straddle stacker and a hand truck)
• Ability to stand for long periods of time

DUTIES AND RESPONSIBILITIES:

• Performs receiving, sorting, delivery, and distribution of all incoming mail and processing of outgoing mail within the military district of St Augustine to include SFB, USP&FO, Mark Lance, C-12 Hangar, and RFE armories. Observes traffic regulations and safety rules while performing these duties in a government vehicle. Ensures all accountable and sensitive mail is properly handled at all times and transferred to all addresses according to DOD 4525.6M.
• Analyzes usage and prepares reports of all electronic mail meters located at multiple units throughout the state of Florida. Manages State-wide mail system and maintains postal records as required to complete monthly postal reports on the Automated Military Postal System (AMPS). Maintains inventory of all mailroom equipment and supplies.
• Develops and updates mail operations policies and procedures in accordance with Department of Defense, United States Postal Service, and Army regulations. Formulates and updates plans for contingency and emergency mail operations. Establishes and promulgates standard operating procedures (SOPs) for mail operations throughout the state. Develops, coordinates, and schedules training in mail operations for Florida National Guard Mail Clerks throughout the state. Assists with maintenance of FLARNG SharePoint site.
• Serves as alternate for printing operations. Assists customers with configuring print projects; receives and processes print requests from units throughout the state, using the most cost-efficient method; checks production frequently and makes corrections necessary to complete work on schedule; distributes print request to team members to ensure jobs are completed by the requested date; maintains communication with requestors on print jobs and assists with design and development of FLNG forms.
• Serves as alternate for publications. Maintains oversight of publications and FLARNG publications library; manages FLARNG publications accounts to complete the Quarterly Installation Status Reports (ISR); orders publications and/or forms when requested by units.
• Serves as alternate up for records management operations. Provides general assistance with records management information systems and provides support to customers and team members as required; assists FLARNG customers with development and maintenance of Office Record Lists, office symbols, and unit record archives.

KNOWLEDGE, SKILLS, AND ABILITIES:  

• Knowledge of administrative principles and practices.
• Knowledge of proper conduct in a professional office environment, including punctuality, office attire, and personal hygiene.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection and analysis.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of problem-solving techniques.
• Knowledge of computers and software, specifically Microsoft Office Suite.
• Knowledge of military chain of command.
• Ability to read and follow regulations and policies in a military environment.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to develop Standard Operating Procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to work as an effective member of a team.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to stand long periods.
• Ability to learn new computer software for mail operations.
• Ability to process information logically and solve problems.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. 

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